Online Form - Sunset Concert Series 2025: Expressions of Interest - Food

Terms & Conditions

Public Liability Insurance Requirement

• The stall holder shall have public liability insurance (minimum of $20 million) for all volunteers or staff participating at their stall.
• One-off coverage is available from www.mymarketinsurance.com.au.
• A copy of your public liability insurance must be provided with your application.

Cleaning & Event Equipment

• All event equipment belonging to the City of Kalgoorlie-Boulder must be returned clean and in good working order. The stall holder will be responsible for reimbursing the City of Kalgoorlie-Boulder for any damage caused to City owned event equipment.
• Stall areas will be fully cleaned and secured at close of event and all rubbish taken away or deposited in supplied bins.
• Hand sanitiser must be made available to all customers.
• Stall holders are required to cover the flooring (eg tarpaulin) within their specified allocation to assist with keeping the ground clean and prevent contamination.
• Suitable weights and/or tie down points are required for all marquees at the event.

Power

• Stall holders will not connect any additional powered equipment on the day of the event. Any equipment that was not approved before the event opening shall be disconnected.
• The City provides 2 plug in points free of charge – Extra charges apply at $30 per outlet.
• Please note that each connection provided must be used by one item only - one plug per connection point - no multi cores / power boards / double adapters. This is to ensure that there is no interruption to the power supply.
• Power requirements can be accommodated but they must be known in advance.
• If an item is plugged in that we are not aware of it may lead to a power surge which could cause damage to your stalls equipment as well as other stalls around you.
• Electrical equipment is to be maintained and not pose as a trip hazard
•  Stall holders must supply their own extension cords and lighting equipment.

Compliance

• Stall holders will return all required permits to the Events Team by the set deadline.
• Stall holders or their representative must attend all designated pre-event meetings.
• Stall holders shall comply with all instructions given by City Officers.
• Stall holders shall test and tag all electrical equipment set out in the relevant legislation and comply with all instructions given by the City’s Environmental Health Officers and Events Team.
• Food stall holders shall comply with all requirements set by the Food Act and instructions given by the
  City’s Environmental Health Officers.
• Food shall be prepared and processed in accordance with the Food Act and as directed by the Environmental Health Officers.
• The City’s Environmental Health Officers may contact you and request further information.

Stall Holder Fees

• Fees must be paid as advised by the Events Team.
• Please be aware fees for stalls are:
  • $175.00 for commercial vendors (operating product / service sales). Plus an additional $80.00
    Notification Fee (when selling food or beverage products)
  • $45.00 for charity / fundraising groups, and hobbyist / crafter. Community groups are exempt from the Notification Fee.
  • Applies to all - Extra Power (per outlet) $30, Cleaning Fee (per site) $45

Failure To Comply

• The City reserves the right to cancel participation of any stall at any given time should the above terms and
  conditions not be adhered to.
• The City is not responsible for any loss of earnings as part the organisation’s participation in the event.